Shared passwords belong in a shared vault
Teams still share logins in spreadsheets and chat messages. A team password manager is cheaper than the cleanup.
Every company has a few logins that more than one person needs: the domain registrar, the social media accounts, the supplier portal, the router. In most places I visit, those passwords live in a spreadsheet, a chat thread or a sticky note on someone’s screen.
When someone leaves, nobody changes them, because nobody knows who else uses them.
A team password manager fixes most of this:
- Shared folders per team, so each person sees only what their job needs.
- Removing a person removes their access, and shows you which passwords they could see, so you can change those.
- Strong generated passwords, filled in automatically, so nobody types or copies them.
- MFA codes can sit with the shared login, instead of on one person’s phone.
Then search your chat history and drives for “password” and delete what you find. You’ll be surprised.